GENERAL ATTENDANCE FAQ

COVID-19 GUIDELINES FOR ONSITE DURING THE FORD MDA ANNUAL MEETING:

While onsite at the Ford MDA 2023 Annual Meeting in Washington, DC, we will be abiding by the guidelines set in place by the State of DC and the Fairmont Washington DC at the time of the program. Currently, there is no Mask mandate or Vaccine requirements for guests at the Fairmont, but if this changes prior to the start of our program, Ford MDA will abide by any guidelines that are put in place to allow us to host our program.  Notifications will be sent out of any changes to this policy. 

Our guests are welcome to wear Masks and we expect that all guests will respect the choices and comfort level of one another if they choose to do so.  Masks will be available at the Ford MDA Registration Desk if needed.  

We will also ask that any guest that feels any symptoms of COVID-19 or any other illness, or knows that they have been recently exposed to someone who has tested positive for COVID-19, excuse themselves from the program, or if already onsite, quarantine themselves in their Hotel room and notify the Onsite Meeting staff to discuss next steps. Symptoms include but are not limited to fever, cough, body ache, sore throat, fatigue, new loss of taste or smell or any feeling of being unwell. 

HOW DO I BOOK MY HOTEL TO ATTEND IN PERSON?

All guests must book their rooms at Fairmont Washington, DC through the following Link:  Ford MDA Meeting Hotel Booking Link

Rooms must be reserved before Friday, June 30th or room rates may increase.

WHAT IS THE DRESS CODE FOR THE CONFERENCE?

Dress code for entire event is Business Casual. 

IF I HAVE A COMPLAINT, WHO DO I SPEAK WITH?  

Dee Suber with Ford MDA will be onsite at the registration desk during the meeting to assist with any questions, concerns or compliments you may have.  Dee can also be reached by phone or email at: (313) 999 -2912 (C), deedee0914@aol.com 

WHAT HAPPENS IF THERE IS A SCHEDULE CHANGE?

Any schedule changes will be communicated to all attendees as early as possible. Small changes may be made to the agenda as it gets finalized but they should not affect your travel or participation in the event. 

WHAT MEALS WILL BE SERVED AT THE CONFERENCE?

Starting on Wednesday, July 26th, Lunch, afternoon break and a Welcome Dinner will be available.  On Thursday, Breakfast, Lunch on the Hill, Dinner and Breaks will be provided. On Friday morning, breakfast and tours will be available. 

DO MEETING ROOMS HAVE WIRELESS INTERNET?

Yes, all sleeping rooms and meeting space at the Fairmont have basic wireless internet.  In the sleeping rooms, you will access the internet using your room number and your last name. If you need increased bandwidth (such as for streaming HD Video) it will be available from the Fairmont for an additional daily cost. 

FOR ALL GENERAL QUESTIONS, CONTACT: DEE SUBER

WITH FORD MDA: 

Dee Suber 

Executive Assistant

Ford Minority Dealers Association

(248) 557 -2500 (O)/(313) 999-2912 (C)

(800) 247-0293 Toll-Free

deedee0914@aol.com 

VENDOR FAQ

REGISTRATION & HOTEL ROOMS

All Vendors who will be attending the meeting must register for the meeting, and book your hotel rooms individually.  We have a separate link for both of those actions:

If you have not already registered for the meeting, click "Register Here" on the "HOME" tab of this website.

To reserve your Hotel Room at the Fairmont, Please click this Link: Ford MDA Meeting Hotel Booking Link

Rooms must be reserved before Friday, June 30th or room rates may increase.

ONSITE BOOTH SETUP

The Vendor booths will be onsite in the Kennedy Foyer on the Ballroom level of the Fairmont meeting space.  You can access the area to set up your booth on Tuesday, July 25th. As part of your membership benefit, each vendor will be supplied a 6ft. skirted table and you are allowed a backdrop with the same circumference width wise.  You can begin to break down on Thursday evening or Friday morning if you don’t plan on joining us for the tours. We will leave that up to you.  

SWAG

All vendors are requested to send trinkets for 160 SWAG bags. All shipments must be sent as follows:

Attn: Dee Suber Ford MDA - Mackie Sperry

Fairmont Washington DC 

2401 M Street, NW 

Washington, DC 20037

Box _____ of _____

For each box, make sure to send a tracking number with your name and the contents to Dee Suber at Deedee0914@aol.com.

HOW MANY PEOPLE ATTENDED THE LAST IN PERSON EVENT? 

170 pp.  

IS THERE ANY PLAN TO CANCEL THE EVENT OR GO VIRTUAL DUE TO COVID? 

No.  There is no plan to do this meeting as a Virtual Event. If anything happens and we are forced to cancel, all attendees would get a Credit for 2024.

WILL WE RECEIVE PRE AND POST SHOW ATTENDEE LIST? 

Yes, upon request when info is available.  If you would like to communicate with Dealers before the show, we recommend you download the App.  

WHEN THE BOOTH REPS GET ON SITE TO SET UP THE BOOTH, WHERE WILL THEIR PACKAGES BE? 

Booth Reps will need to contact the Fairmont's shipping and receiving department to arrange for packages to be picked up or delivered from the Fairmont; please call the Security office at (202) 429-2400. 

ARE ANY RAFFLE PRIZES BEING DONE/ ANNOUNCED AT THE SHOW OR CAN WE DO THEM RIGHT AT OUR BOOTH?

Vendors can choose to do raffles at their booths. 

AT THE END OF THE SHOW, HOW DO BOTH REPS SHIP BACK THEIR PACKAGES?

Booth reps will have to contact Fairmont's shipping and receiving department to arrange for packages to be shipped; please call the Security office at (202) 420-2400.  They accept all forms of shipping (i.e. UPS, USPS, DHL & Fed Ex). See Dee Suber if you have any other questions.