Internet and Cell Phones: WiFi access is available in your room at the Hyatt Regency DFW. Cell phone service in Dallas is dependent on your carrier. Please contact your carrier for domestic service plans.
Dress Code: The following dress information should be helpful:
- Buisness Casual: No shorts, t-shirts, flip flops.
- Off-Site Reception: Shorts and collared shirts recommended.
Meals and Beverages: Breakfast, Lunch, and dinner are included for you as per the itinerary.
Registration/Info Desk: During your stay at Hyatt Regency DFW the CVSN Info Desk will be available to help make your stay more enjoyable. Stop by for any assistance you may need during the program.
Gratuities: Gratuities for all services and activities as outlined in the itinerary have been included for you by CVSN. Gratuities for services you may receive on your own are at your discretion.
Personal Incidental Accounts: The Hyatt Regency DFW will establish an incidental account for you for items of a personal nature such as gift purchases, spa appointments, internet, phone charges, laundry, etc. These items will be at your own expense and may be paid by you at check out with cash or credit card including American Express, Visa, Mastercard, and Discover Card. Do NOT use a debit card.
Items Not Included in your Program: Items strictly of a personal nature, such as laundry, medication, and telephone calls are not covered by CVSN. Taxi, bus, optional tours, and entertainment that you may elect to take on your own that are not listed in the itinerary are at your own expense. As well as, any expenses associated with deviations from the scheduled program dates.
Identification: A Government Issued Real ID is required for all passengers traveling to Dallas. Please carry it on you and not in your checked luggage. Click below to review description:
ALL TRAVELERS: Please be advised that the name on your airline ticket must match the name on your Government Issued ID EXACTLY. If these names do not match, you will likely be denied boarding by the airline.
Personal Travel Arrangements: If you would like to extend your visit in Dallas, please indicate on the registration form if you will be extending at Hyatt Regency DFW or by making your own arrangements. Extensions at the hotel are subject to availability. Any extensions are at your own expense.
Luggage Allowance: Airline travel regulations vary regarding the number of luggage pieces you may check and the cost per bag. Please check with your carrier for current luggage policies. All carriers charge for any bag that weighs over 50 pounds (22.7Kg), the baggage fees are the responsibility of the attendee. In addition, only one carry-on bag is allowed per passenger, plus a personal item, i.e. purse, camera bag, or laptop. Carry-on bags must fit under a seat or in an overhead compartment.
Security and Packing Guidelines: Airport security measures differ from one airport to another around the world. However, some general guidelines apply. Be sure to arrive at the airport at least 2 hours prior to departure, allow ample time to clear security screening at your airport and expect to encounter more than one security checkpoint at all airports. Airlines are requiring that you present yourself at your departure gate 45 minutes prior to departure. In addition, some airlines are refusing to accept checked luggage less than one hour prior to scheduled flight time. Do NOT pack any sharp objects in your carry-on luggage or they will be confiscated by security. Items such as pocket knives, tweezers, disposable razors, metal nail files, etc. must be packed in your checked luggage. All liquid and gels in your carry-on must be less than 3oz. (100ml) and fit in one plastic, one-quart, zip-top bag.
Laptop Computers and Electrical Equipment: Laptops, expensive jewelry, and other electronic equipment are attractive to thieves. It is imperative that you carry these items on your person and not in your checked luggage. Regretfully, CVSN and MTI Events cannot assume responsibility for these items in your luggage. Additionally, most airlines do not replace these items if lost. Simply stated, DO NOT GIVE THESE ITEMS TO BELLMEN, SKYCAPS, OR ANYONE ELSE.