Eventleaf How To Guides

How to add documents to a session

When organizing important events with sessions, it's critical to provide the attendees a way of easily accessing the session materials.

Eventleaf is the best event management system for streamlining secure access to all of your important PDFs, presentation slides, and other files in one place. Provide access to attendees via the event's website or the Eventleaf Guide mobile app.

With Eventleaf, you not only save time on event organization, but you can also redirect resources towards making the event, and its sessions more impactful.

This tutorial will demonstrate how to add documents, such as presentation slides and PDFs, to a session.


  1. Go to "Event Info > Agenda" and click on the session's name.

  2. Scroll to the "Documents" section and click on "+" icon to add a new document.

    Supported file types: .pdf, .ppt, .pptx, .pps, .ppsx, .doc, .docx

  3. Enter the document name, browse for the file and select the availability rules (see below). By default, the document will immediately be available to everyone.

    Availability Rules

    Availability Rules

    Only available after session starts - the document will be available after the session start time. If an attendee tries to access the document prior to the start time, the following messages will be shown:

    Not Available Not Available

    Only available to registered attendees - the document will only be available to registered attendees. If someone that has not registered tries to access the document the following message will be shown:

    Not Allowed

How to access session documents

Once the document is available then it can be accessed from the event website and Eventleaf Guide app.

On Event Website

  1. Go to your event page in Eventleaf.

  2. Go to the "Agenda" section.

  3. Click on the session name.

  4. In the "Documents" section, click on the document name.


In Lobbytrack Guide App

  1. Install the Eventleaf Guide app

  2. Login to the app using the email address that you used to register for the event.

  3. Tap on "Agenda".

  4. Tap on the session name.

  5. Tap on the document name.